Legal

Know Your Customer Policy

Know Your Customer (KYC) & Customer Due Diligence Policy

Document Reference: NC-KYC-POL-2026-V2.4
Operating Entity: Novixa Capital Limited
Effective Date: September 1, 2026
Target Scope: All Account Applicants, Directors, and Ultimate Beneficial Owners
Policy Owner: Client Onboarding & Compliance Risk Department
Approval Status: Board Approved & Active

Overview & Policy Objective

Novixa Capital Limited mandates that every individual and corporate client complete identity verification before opening accounts or conducting transactions. The policy establishes genuine client identity, evaluates compliance risks, and ensures services remain available exclusively to authorized, legitimate account holders.

Individual Client Verification Standard

All individuals must provide accurate personal details and reliable documentation confirming identity and residential status. Mandatory personal information:

Full legal name (matching identification documents)

Date of birth (minimum 18 years old)

Country of origin and nationality

Full residential address (P.O. Box addresses prohibited)

Documents

Accepted Verification Documents

Requirement Type	Accepted Document Types	Validity & Format Criteria
01 – Proof of Identity (POI): Identity Verification	Valid International Passport; Driving License (with photo); National ID Card	Must be valid and unexpired. High-resolution color copy showing full name, photo, DOB, and signature.
02 – Proof of Residence (POR): Address Verification	Utility Bill (Electricity, Water, Gas); Bank or Credit Card Statement; Local Authority Tax Statement	Must be issued within the last 3 months. Must display client's full legal name and full residential address.

Corporate Client Verification Standard

Unless publicly listed on recognized major stock exchanges, corporate clients require comprehensive transparency documentation before account activation:

1. Certificate of Incorporation

Official legal registration certificate from government registry.

2. Constitutional Documents

Memorandum & Articles of Association (or equivalent company charter).

3. Proof of Good Standing

Certificate of Good Standing or recent official corporate registry extract.

4. Board Authorization

Official Board Resolution authorizing account opening and designated account operators.

5. Powers of Attorney

Formal legal POA for third-party trading managers or account operators (if applicable).

6. Identity Verification of Key Personnel

Proof of Identity and Proof of Address for all registered Company Directors.

7. Beneficial Ownership Identification

Proof of Identity and Proof of Address for all Ultimate Beneficial Owners (UBOs) holding 25% or more shares or voting rights.

Translation & Certification Requirements

All identification and legal documents submitted during onboarding must comply with legibility and translation standards:

Non-English/Latin Script: If documents lack English or Latin characters, certified, notarized English translations must accompany originals.

Certification Standards: Novixa Capital Limited reserves rights to request notarized or apostilled copies for accounts from high-risk or non-FATF compliant regions.

Risk-Based Approach (RBA) & Enhanced Due Diligence (EDD)

Novixa Capital Limited categorizes clients using a Risk-Based Approach. Enhanced scrutiny and Enhanced Due Diligence (EDD) procedures automatically apply to:

High-Risk Jurisdictions

Clients residing in or transferring funds from jurisdictions identified as high-risk or monitored by FATF.

Politically Exposed Persons (PEPs)

Individuals holding prominent public functions, their immediate family members, or close business associates.

Complex Ownership Structures

Corporate accounts involving multi-layered trust or offshore holding structures.

Enhanced Due Diligence (EDD) Measures

Declaration & Proof of Source of Wealth (SOW) and Source of Funds (SOF).

Senior Management Approval required prior to account activation.

Frequent periodic re-verification cycles and enhanced transaction monitoring thresholds.

Ongoing Client Monitoring & Data Confidentiality

Identity verification is an ongoing legal obligation. Novixa Capital Limited requires clients to update expired documents (such as renewed passports) and re-verifies client records periodically.

Data Protection Standard: All submitted personal data, corporate filings, and identification records are encrypted and maintained under strict confidentiality in compliance with international data privacy laws.

Get in Touch With Novixa Capital Limited

For document submissions, onboarding inquiries, or account verification support:

Company Entity: Novixa Capital Limited
Department: Client Onboarding & KYC Verification Desk
KYC Submission Email: kyc@novixacapital.com
Official Website: www.novixacapital.com

Last updated September 1, 2026